If MsgBox(strMsg, vbOKCancel, strTitle) vbOK Then
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"If needed, you can stop the check by pressing Ctrl+Break and clicking End in the dialog box that opens." "NOTE: The more paragraphs you have selected, the longer the check may take. "The Status Bar will show the progress." & vbCr & vbCr & _ "applied to the entire selection." & vbCr & vbCr & _ "You can use this command to check whether the same font, font size, and paragraph style have been " & _ StrMsg = "The selection includes " & lngParasSelected & " paragraph(s)." & vbCr & vbCr & _
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inline shapes or floating shapes 'The source document remains unchanged 'NOTE: If values deviate, the check will stop as soon as all three values are found to deviate '=Ĭonst strTitle As String = "Check Font Name, Font Size, Paragraph Style of Selection"Ĭonst strMsgMixed As String = "" '= 'Before running the macro, select the paragraphs you want to check 'The macro checks font name, font size, and paragraph style of all paragraphs in the selection 'A message shows the resulting values when finished 'If a value is the same for the entire selection, the exact value will be shown 'If a value deviates, '' will be shown 'NOTE: The result may not be accurate if the selection contains e.g. 'YOU ARE NOT ALLOWED TO PUBLISH THE MACRO AS YOUR OWN, IN WHOLE OR IN PART. YOU ARE WELCOME TO USE THE MACRO BUT YOU MUST KEEP THE LINE ABOVE. '= 'Macro created 2018 by Lene Fredborg, DocTools - 'THIS MACRO IS COPYRIGHT. Sub CheckFormattingOfSelection_FontName_FontSize_ParagraphStyle() Illustrations of paragraph property display in the Paragraph dialog box Since Word's limit for showing character properties is 50 (rule no. 4) and not 49 (rule no. 3), such character style name would have been shown in (2) above (50 paragraphs selected) instead of a blank Style field. Special case: If the entire selection had been applied a character style on top of the paragraph style, the Style field would have shown the name of the character style instead of the paragraph style. Font and Font Size are character properties - they show no values if more than 50 paragraphs are selected (rule no. 4). Note that the results comply with the rules described above: Style is a paragraph property in this case (the selected paragraphs have not been applied a character style in this case) - it shows no values if more than 49 paragraphs are selected (rule no. 3).
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But then the macro you can download from this page may be useful.įigure 2. (1), (2), and (3) relate to the corresponding numbers in Figure 1 above and illustrate what Word displays in Style, Font, and Font Size fields that have been added to the Quick Access Toolbar (QAT). No doubt that the described behavior makes it more difficult to check the formatting in some situations. I have tested in Word 2003, Word 2007, Word 2010, Word 2013, and Word 2016 / Word for Microsoft 365. The rules seem to apply to all versions of Word. The rules that apply to Word’s display of formatting property values - detailsĪccording to my testing, the four rules below apply to the way Word displays paragraph and character formatting values. The Font dialog box lets you set character properties. The Paragraph dialog box lets you set paragraph properties. Examples are the Font field and the Font Size field on the Home tab and the information in the Paragraph and Font dialog boxes.
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There are several places in Word where you can see which paragraph and character property values have been applied to the selected text. Paragraph and character formatting may also be applied as direct formatting by selecting text and applying special formatting to the selection.
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On top of the paragraph style, the entire paragraph or part of it may be applied a character style (character formatting). When talking about formatting of text in Word, you will often need to distinguish between formatting of entire paragraphs and formatting of characters.Īny paragraph in a Word document is applied a paragraph style (paragraph formatting). Read on for more details about how it works. Microsoft has confirmed that it works that way "by design". 3 and 4 are based on the results I have found by testing.